At New Jersey Cannabis Card, we respect and protect your privacy. This Privacy Policy explains how we collect, use, safeguard, and share your personal and medical information when you use our website, schedule an appointment, or obtain a New Jersey medical marijuana card certification through our services.
We are fully compliant with the Health Insurance Portability and Accountability Act (HIPAA) and New Jersey state cannabis regulations.
1. Information We Collect
When you visit our website or use our services, we may collect:
- Personal Information: Full name, date of birth, phone number, email, and address.
- Government Identification: New Jersey driver’s license, state ID, or passport for verification.
- Medical Information: Health history, qualifying condition documentation, physician notes, prescriptions, and related medical records.
- Payment Information: Credit/debit card or billing information (processed securely via third-party payment processors; we do not store full card details).
- Website Data: IP address, browser type, device information, and browsing activity.
2. How We Use Your Information
New Jersey Cannabis Card uses your data to:
- Conduct medical marijuana evaluations and physician certifications.
- Register or renew your New Jersey Cannabis Regulatory Commission (CRC) certification.
- Process secure payments and billing.
- Send appointment confirmations, reminders, and patient updates.
- Improve website functionality and patient experience.
- Ensure compliance with HIPAA and New Jersey medical privacy requirements.
3. HIPAA Compliance
We take patient privacy seriously. As a healthcare provider, we comply with HIPAA to protect your Protected Health Information (PHI):
- PHI is encrypted, stored securely, and only accessible to authorized staff.
- We do not share PHI without your written consent, except as required by law.
- All telehealth sessions are conducted on HIPAA-compliant platforms.
- Patients have the right to request copies, corrections, or restrictions on disclosures of their PHI.
4. How We Share Your Information
Your data is shared only when necessary:
- With Your Consent: To complete your cannabis certification with the NJ Cannabis Regulatory Commission.
- With State Authorities: As required by New Jersey cannabis program laws.
- With Service Providers: HIPAA-compliant telehealth systems, payment processors, and secure cloud providers — all under confidentiality agreements.
- For Legal Compliance: To comply with subpoenas, court orders, or government regulations.
- For Safety & Fraud Prevention: To prevent misuse, fraud, or threats to patient/public safety.
5. Data Security
We use multiple safeguards to protect your data:
- HIPAA-compliant electronic health record (EHR) systems.
- SSL (Secure Sockets Layer) encryption for website data transmission.
- Limited employee access based on job role.
- Ongoing security monitoring and regular audits.
6. Your Rights as a New Jersey Cannabis Patient
As a patient, you have the right to:
- Access and obtain copies of your medical records.
- Request corrections or updates to your PHI.
- Restrict certain disclosures of your PHI.
- Receive a full record of disclosures we have made.
- Revoke consent for certain uses of your information (subject to legal obligations).
7. Cookies & Website Tracking
- We may use cookies to improve website functionality and provide a better user experience.
- Analytics tools may collect non-identifiable data such as IP addresses and browsing behavior.
- You may disable cookies in your browser settings, though some features may not work properly.
8. Third-Party Links
Our website may link to external resources. We are not responsible for the privacy practices or content of third-party websites.
9. Data Retention
- Medical records are retained as required by New Jersey law (minimum 7 years).
- After this retention period, records are securely deleted or destroyed.
10. Updates to This Privacy Policy
We may revise this Privacy Policy periodically to reflect changes in laws, regulations, or business practices.
11. Contact Us
For questions about this Privacy Policy or your patient rights, contact us: Email: contact@newjerseycannabiscard.com